Job Description

Blackmon Mooring / BMSCAT is a global leader in disaster restoration. From initial clean-up to complete rebuilds, Blackmon Mooring / BMSCAT is there every step of the way. We work on multi-million dollar commercial projects as well as several thousand dollar residential losses and everything in between. Founded in 1948, we have a long-standing reputation as a leader in our industry. 


We are a team built on high energy, high performing individuals who work together to maintain Blackmon Mooring as an industry leader.


Position Summary

We are seeking a highly skilled and proactive Sales Support Coordinator to support multiple regional managers who lead our sales organizations across various territories. This role requires a candidate with exceptional organizational abilities, strong attention to detail, outstanding Salesforce and Microsoft Office suite proficiency, some contract review expertise, and excellent communication skills. As the Sales Support Coordinator, you will play a critical role in ensuring smooth sales operations and effective communication among regional managers and various stakeholders across the organization.


Ideal Skills and Proficiencies

1. Proficient Salesforce and Microsoft Office suite Skills:

  • Extensive knowledge of Salesforce platform and its functionalities.
  • Ability to efficiently navigate Salesforce, input and extract data, generate reports, and perform data analysis.
  • Familiarity with Salesforce data structures, validation rules, and workflows.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Access, OneNote, and Teams.
  • Strong ability to create and format professional documents, analyze data, and create visually appealing presentations.
  • Knowledge of email management, scheduling, database creation, and collaboration tools within the Office Suite.

2. Strong Data Entry Abilities:

  • Excellent attention to detail and accuracy in data entry.
  • Quick and efficient typing skills.
  • Proficiency in working with spreadsheets and other data entry tools.
  • Understanding of data security and privacy protocols to ensure data integrity.

3. Contract Review Skills:

  • Legal background or experience with contract management and review.
  • Familiarity with legal terminology and contract provisions.
  • Strong attention to detail to identify potential risks or discrepancies in contracts.
  • Ability to communicate contract-related issues to relevant stakeholders.

4. Effective Communication Skills:

  • Excellent written and verbal communication skills.
  • Ability to effectively convey information to different stakeholders.
  • Active listening skills to understand and interpret instructions accurately.
  • Strong interpersonal skills to build rapport with clients, colleagues, and other stakeholders.

5. Organizational Skills:

  • Exceptional time management skills to prioritize tasks and meet deadlines.
  • Efficient coordination of schedules and meetings.
  • Ability to multitask and handle multiple projects simultaneously.
  • Detail-oriented approach to maintain organized files, documents, and records.

6. Problem-Solving Abilities:

  • Analytical thinking to identify, understand, and resolve issues efficiently.
  • Strong problem-solving skills to find creative solutions.
  • Proactive approach to anticipate potential problems and take appropriate action.

7. Confidentiality and Trustworthiness:

  • Protecting sensitive information and maintaining strict confidentiality.
  • Demonstrating professionalism and ethical conduct.
  • Building trust with the executive and other team members.

8. Tech-Savviness:

  • Proficiency in using productivity and communication tools.
  • Familiarity with software for document management, data entry, and report generation.
  • Willingness to adapt and learn new technologies and tools.

9. Flexibility and Adaptability:

  • Ability to handle changing priorities and work in a fast-paced environment.
  • Willingness to assist with diverse tasks beyond the primary responsibilities.
  • Adaptability to new processes, systems, or technologies as required.


Responsibilities

  • Serve as a key point of contact and liaison between the executive team, regional managers, and other stakeholders.
  • Perform extensive Salesforce data entry and management, ensuring accuracy and compliance with established guidelines.
  • Generate reports, analyze sales data, and provide actionable insights to support decision-making processes.
  • Review contracts, identifying potential risks or issues, and effectively communicate findings to the appropriate parties.
  • Coordinate and schedule meetings, manage calendars, and make travel arrangements for the regional managers.
  • Handle confidential information with the utmost discretion and maintain strict confidentiality in all aspects of the role.
  • Support regional managers in preparing sales presentations, reports, and other materials as needed.
  • Facilitate effective communication within the sales organization, ensuring the timely dissemination of information and addressing any issues or concerns.
  • Collaborate with cross-functional teams to streamline processes, improve data integrity, and enhance overall sales operations efficiency.
  • Stay updated on company policies, industry trends, and best practices related to sales operations and executive assistance.


Qualifications

  • Proven experience as a Sales Support Coordinator or in a similar role, preferably supporting sales operations or sales management.
  • Proficient in Salesforce with extensive knowledge of data entry, reporting, and analysis within the platform.
  • Strong contract review skills, including the ability to understand legal terminology, identify potential risks, and communicate findings effectively.
  • Excellent written and verbal communication skills, with the ability to convey information clearly and concisely to various stakeholders.
  • High level of organizational skills, multitasking abilities, and attention to detail.
  • Technologically proficient, with a good understanding of productivity tools and software for document management, data entry, and report generation.
  • Exceptional problem-solving skills and the ability to think analytically to identify and resolve issues.
  • Trustworthy, ethical, and able to handle confidential information with discretion.
  • Ability to adapt to changing priorities, work under pressure, and meet deadlines.
  • Strong interpersonal skills to build rapport and effective working relationships with regional managers and cross-functional teams.


Compensation

The Sales Support Coordinator will receive a base salary determined by experience and/or education level. This can be discussed during the first interview. We provide fully paid monthly premium for employee medical insurance, optional dental and vision insurance, a 401 (k) plan, generous paid time off, and more. In addition, we will provide all the tools needed to assure success.


If this sounds like you, please APPLY TODAY!


BMS CAT is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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